Policies & Procedures
Please contact us with questions about our health, media use, refund, or cancellation policies.
General Health Policy
Please do not attend a workshop with Total Arts! if:
- you've had a fever and have not been fever-free for at least 24 hours without medication
- you have active symptoms of illness such as those for COVID19, the flu, a sinus cold, etc.
- you missed your regularly scheduled events (school, athletics, music lessons, work, etc.) due to being sick on the day of your Total Arts class, event, or workshop.
- you have been a close contact of someone who has tested positive for COVID within the past 5 days, unless you have tested negative with a home COVID test on the day of the program and are symptom-free.
Masks are optional for all who attend programs at our Total Arts! Peabody location.
We do not currently require proof of vaccination in order to participate.
Total Arts! primary staff (Amy & Michele) are both fully vaccinated and boosted.
We recommend, but do not require, proof of vaccination from additional staff, guest instructors, and volunteers.
Any off-site programs run by Total Arts! will follow the COVID guidelines of the site where it is located.
Please let us know if you would like our staff to wear masks while you are participating in our programs.
Cancellations & Refunds
(Policy effective as of May 1, 2022)
While our preference is to run every program that we offer, we do reserve the right to cancel any event or program and will try our best to give reasonable advanced notice to those who are registered. However, some circumstances may be out of our control (Examples: inclement weather, building issues, or unexpected staff health issues such as COVID).
In general, our programs typically require a minimum of 5-6 participants in order to run.
Specific programs may have different requirements, particularly those run by guest instructors who may have certain expectations for their program. In that case the minimum number will be posted with the program description.
Prior to the start of a session or event:
- Watch for an email from Total Arts! 5-7 days prior to a workshop or event to let you know if enrollment is low and if the program is in danger of not running. That email will also inform registrants of the decision date for cancellation.
- If we have not reached our minimum enrollment 3-4 days prior to an event we may opt to cancel it.
If the program is cancelled we would send out an email to all registrants with their options for a credit or refund.
- If a participant withdraws less than 3 days prior to an event, causing the overall attendance to fall below the minimum required, we will still run the event as planned unless there is a specific and compelling reason to cancel.
If Total Arts! cancels a program for any reason:
Registered participants may choose either a credit towards a future program or a refund in the full amount.
Withdrawal from a Total Arts program after payment is made:
- Choose a full credit towards a future program or a full refund up to 3 days prior to the event.
- If withdrawing less than 72 hours prior to the program, but before the day of the event, no refund is issued but a credit in the full amount of any payment already made will be provided.
- If withdrawing on the day of the program, then the credit will be reduced to 50% of the cost of the program.
- If withdrawing during a multi-day program the credit will be 50% of the cost of the remaining days.
Please note: a Total Arts! program running through another organization, either at their location or ours, may need to follow the cancellation & refund guidelines of that group which may be different than what we have posted here.
Media Use Policy
Total Arts! often takes photos and videos during our programs for use on our website, in marketing materials, and on social media platforms (primarily Facebook and Instagram).
We will never post identifying information along with a photo or video unless we have received direct consent from the person depicted, or the guardian of the person if under age 18, (such as for our Featured Artist highlights).
When registering for workshops, classes, or events you will be prompted to respond yes or no to media use.
Media consent for birthday parties and other private events will be handled as a group at the event.
If you change your mind at any time please let us know so that we can update our records.
Total Arts! may provide a link to a set of photos from larger group events, parties, and programs.
These links and photos are not for public distribution. Please use discretion if you share photos from these albums and avoid posting identifying information, particularly of minors who are not in your own family. Thank-you.
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